Bitrix24 tips and updates

What is the difference between the Cloud and Self-hosted versions?

What is the difference between the Cloud and Self-hosted versions?
Dmitry Davydov
August 16, 2016
Last updated: August 9, 2019

Bitrix24 is a solution for business communications and collaboration introduced for organizations of any size. The system unites tools classically belonging to corporate intranets with CRM, project management and social collaboration elements to form an optimal virtual work platform. Bitrix24 can be used as an online service (Cloud version, SaaS) and as a ‘box’ product (Self-hosted version, i.e. installed on your own server). Depending on your business nature, company size, and requirements for an intranet solution, you can choose between the flexible Cloud subscription plans, or develop a custom intranet project using the Self-hosted version.

Bitrix24 Cloud version


Cloud technologies are very popular at the moment, they provide flexible data management, and 24/7 access from anywhere where you can get connected to the Internet. Bitrix24 Cloud version could be an optimal solution if you have 1-100 employees. Selected commercial subscriptions provide an unlimited number of user accounts for both the intranet (employees and management) and the extranet (partners and clients). If you eventually need a higher level of product customization, corporate branding and/or integration with other enterprise software, you can migrate your Bitrix24 Cloud account to the Self-Hosted version at any point.

Bitrix24 Self-hosted version


There are several instances when on premise Bitrix24 editions have to be used instead of cloud - when law requires that data has to be stored in a specific location, when you need source code access, when you need Bitrix24 tools that aren't available in cloud or when you don't want to use cloud services due to internal policies. Feature-wise, the Self-hosted version includes more tools and modules compared to the Cloud version. 

Unlike the Cloud version, Bitrix24 Self-hosted version is fully customizable (in the front-end of the product you can change logo, color scheme, layout, menu structure, page content, add or remove gadgets, modify CRM menu and fields, etc.). The Self-hosted version can be hosted on a remote web server of your choice, or deployed on a local network (even with no or limited access to the Internet).

Bitrix24 Self-hosted version is a PHP based product. If compatible, you can integrate 3rd party add-ons, gadgets and modules. AD / LDAP integration is also supported. The full source code availability of the Self-hosted version adds up to more customization flexibility and integration options.

The top edition of the Self-hosted version also features special modules, such as Web Cluster (helps you balance server load and provides additional scalability tools), and Multi Department feature (allows for creating multiple intranets within s single intranet; usually required by companies having a number of subsidiaries or branches that need individual Activity Streams and Department structures). 

Note: Bitrix24 Self-hosted version is sold as a lifetime license (one-time fee). Each commercial license key of the Self-hosted version comes with a free 1-year subscription for premium technical support and product updates. After the first year subscription comes to an end, you may wish to renew your subscription for another year (however, this is not mandatory).

Both versions have their benefits and trade-offs associated with deployment and maintenance. Below, please find a quick overview of core differences between the Cloud and Self-hosted product version:

Pricing & Licensing


Cloud Version

  Self-hosted Version


"Pay-as-you-go" subscription options


  One-time fee


Bitrix24 Cloud is SaaS (software as a service), licensed on a subscription basis


  Ownership of the license key is fully    transferred to the end-user


Unlimited user subscriptions are available


  1000-user packs are available

 

Installation & Deployment

Cloud Version

       Self-hosted Version


Quick start, no installation or ongoing maintenance


     Installation and deployment on a web server   of your choice


Instant web browser or mobile app access                                                       


    Requires corresponding hardware and   software infrastructure


Online storage space limit is set according to the subscription option


  Unlimited disk storage space (depends on your   hosting provider's capacity and plans)


Product Customization

Cloud Version

  Self-hosted Version


Custom logo (available in selected subscriptions)


  Custom logo


Custom domain name (available in selected subscriptions)

  Custom domain name

REST API

  REST API, API

n/a

  Custom authorization page (welcome page)

n/a

  Custom color schemes and templates (CSS,     HTML, PHP, Java)

n/a

  Custom layouts, custom menus

n/a

  Full source code availability

n/a

  Full front-end access

n/a

  Full back-end access

n/a

  Complete module, structure, and contents   management

n/a

  Advanced set of administrative tools

n/a

  Localization tools (product can be translated   into any language)


Enterprise Level Integration


Cloud Version

 Self-hosted Version

Pre-set access rights and permissions                                              

 Flexible access rights and permissions for User   Groups and individual users

n/a

 LDAP / Active Directory 

n/a

 NTLM authentication / SSO

n/a

 MS Exchange (Calendars)

n/a

 MS SharePoint (Lists)


Back-Ups

Cloud Version

  Self-hosted Version

Automatic daily back-ups for Cloud accounts

                                                                              Manually scheduled backups

Back-up restore procedure (available only with a commercial subscription)

  Cloud storage option for backups

n/a

  Built-in back-up / restore tools


Security & Safety


Cloud Version

 Self-hosted Version

Accessible only through SSL-protocol 

 Security measures and access procedures can be adjusted manually

Proactive filter WAF (Web Application Firewall)

Proactive filter WAF (Web Application Firewall)

Several independent data centers providing 24/7 online service availability

n/a

n/a

Built-in security tools with a full access at the back-end of your product copy


Product Features & Tools 


Cloud Version

  Self-hosted Version

Set of features defined by subscription plan 

  Set of features defined by product edition

n/a

  Additional HelpDesk tools

n/a

  Additional e-Learning tools

n/a

  Additional CMS tools

n/a

  Additional security tools

n/a

  Additional scalability tools


Mobile & Desktop Apps


            Cloud Version                                   

  Self-hosted Version


Free Mobile App


  Free Mobile App (with a partial front-end custom view support)


Free Desktop App


  Free Desktop App


Bitrix24 Cloud and Self-hosted versions are priced and licenses using different models, hence each product version is associated with different costs. Here’s how those costs are considered from the point of view of the end-user:


Costs associated with Bitrix24 Cloud version:

  • Basic hardware assets (workstation / laptop / mobile device that can provide access to the Web); 
  • Internet access (various options provided by ISPs or mobile carriers); 
  • Monthly (semiannual or annual) fees for a Bitrix24 subscription option; 
  • Additional training and maintenance may be involved (usually paid services provided by a Bitrix Partner)

Costs associated with Bitrix24 Self-hosted version:

  • Hardware and software for local networks (ranges from $1,490 and up); 
  • Hosting services for remote installation; 
  • Commercial license key for a Bitrix24 Self-hosted version + additional user licenses (if more than 25 users are required);
  •  Salary for outsourced or in-house IT-staff for project implementation and maintenance (depends on many factors; can be a one-time payment for a turn-key intranet solution developed by a Bitrix Partner, or can involve hourly payments for the services provided by IT-specialists).

Free. Unlimited. Online.
Bitrix24 is a place where everyone can communicate, collaborate on tasks and projects, manage clients and do much more.