Task Management Solution

Every kind of business, from a one-person freelancer to a multinational, needs a solid system to organize tasks and improve their business. Far more than just a way of scheduling projects, you can ensure quality, cut out unnecessary tasks, and keep your clients and team happy.

Why do I need a task management solution?

If you’ve ever found that your tasks are getting out of hand, it might not be your fault. With the right tools, you can make a huge improvement in your efficiency and your mental health. Bitrix24 helps you implement structure to your tasks, which in turn helps improve your efficiency. For example, by tracking the time taken for each task, you can effectively schedule your future projects with data-driven timings.

Furthermore, everybody could deal with automating some of their more repetitive tasks. By setting up workflows with automations, you can save you and your team a lot of time, effort, and boring tasks.


How do I set up a task in Bitrix24?

Creating a task in Bitrix24 couldn’t be easier. With templates, you can launch your task in no time and customize it later if needed. After you’ve decided on a task, you can give it a checklist before setting a deadline and giving it a priority. You can then add everybody involved and give them a position, be it a responsible person, creator, participant, or observer. This way, you can delegate tasks smartly, but still be able to see what is happening through your dashboard. Next, you can attach all relevant documents to the task and cut out email back and forth where files can get lost.


Fit your tasks into agile methodology

As companies make the shift to agile project management, the best task management solutions should not hold you back. Bitrix24 gives you a range of options to accommodate modern ways of working such as scrum, so your tools can help your productivity flourish.

Set up Kanban boards that you can share with your entire team. This gives everybody a fantastic big-picture view of how your projects are progressing, and immediately identifies what needs to be worked on. For a more time-focused view, create Gantt charts where you can set deadlines and schedule you and your employees in a way that works.


Data-driven planning with time tracking

One way of further drilling down into your project efficiency is to track the time of individual tasks so you can better plan in the future. Bitrix24 comes with free time tracking capabilities so you can monitor the time taken for certain tasks and identify delays before they become a problem.

With a bit of clever thinking in the beginning, you can get a clear idea of how long tasks take to complete. Time tracking simply has to be part of the best task management solutions so you can effectively create your workflows and be confident that you can deliver projects on time.


Increase efficiency with automations

Time is precious, and you don’t want to be wasting it on easy but time-consuming jobs. With Bitrix24, you can hand over a lot of your smaller admin jobs to our algorithms and concentrate on tasks that require a lot more critical thinking.

Level one automation would be to set reminders for meetings, events, and recurring appointments so you don’t have to rely on sticky notes and your memory. However, you can take your task management capabilities to the next level with document workflow automation that includes single-stage approval, or a majority vote process.


Automated CRM task management solution

You can also use automations to improve your customer relationship management system. The Bitrix24 CRM lets you easily automate the fiddly little admin tasks for your sales and customer service teams, and lets them get on with their real jobs.

When you get a new lead in, you can automatically send a welcome email, assign them to one of your team, and set the first tasks for your team member. Furthermore, when your customer makes a purchase, you can automatically change their status and pass them from your sales team to your customer service team — all without lifting a finger.


Collaborate on tasks as a team

With Bitrix24’s collaborative task management solution, it’s not just about managing your tasks, we also help you work on them.

Collaborate on documents whether you’re in a remote team or sitting side-by-side and forget about endless email chains with hundreds of attachments. You’ll see each others’ names highlighted next to the line they’re working on and see changes in real time. Then, instead of sharing a file, simply share the link to the document, safe in the knowledge you’re not sending an old version. If you do need to access a previous document, click on the revision history option and download or restore your work from an earlier date.


Manage tasks — whatever your device

Bitrix24 offers the same task management solutions on both Windows and Mac, so whatever your company uses, you can get started. You can work either in your web browser or in the desktop app as well as integrating other apps into your business platform.

But you can’t always be at your desk. With Bitrix24’s smartphone app for Android and iOS, you can manage all your tasks whether you’re on the commute or just need a break from sitting down. As well as creating, assigning, and reviewing, you can talk to your team on the instant messenger app to stay up to date. 


All-in-one business tool that lives up to its promises

Bitrix24 stands out because it gives you a professional but free task manager solution that covers every aspect of your business. As well as task management, get a vast array of communication, HR, and document management tools for an all-in-one business platform. When you’re looking for a task management solution, you don’t have to settle for a weak app that restricts your productivity, nor do you have to pay through the nose for the top brands. Bitrix24 gives you all you need to run your projects, as well as countless other features, so sign up today!

* Please note that the information may have changed since the publication. For current prices and features please visit Bitrix24 pricing page.

P.S. If you share this page in Facebook or Twitter with hashtag #bitrix24, you'll automatically get a chance to win a 12-month subscription for Bitrix24 Professional ($2400/yr value)

Basic Features

  • Free Unlimited Users
  • Free 5 GB online storage
  • Free unlimited projects
  • Free unlimited subtasks
  • Task dependencies
  • Multiple Gantt charts
  • Cloud & On Premise
  • Free mobile PM (iOS and Android)
  • Open source code and API

Time Management

  • Clock-in/Clock-out
  • Task time tracking
  • Customizable workday settings
  • Leave and vacation management
  • Daily planner
  • Online calendar
  • Mobile calendar
  • Learn more

Visual Scheduling Methods

  • Visual schemes
  • Custom and individual schemes
  • A mind map from scratch
  • Ready-made templates
  • All standard mind map features
  • Extended features like assign users, create tasks and events
  • Import, export mind maps

Document Management

  • Online documents & file sharing
  • 5 GB storage free
  • Unlimited storage $199/mo
  • Company/Department/Employee drives
  • Access rights
  • Cross device files syncing & access (PC/Mac/iOS/Android)
  • Share access rights, a-la Dropbox, via post, chat
  • Time and password restricted sharing

Collaboration and Communication

  • Knowledge management
  • Company structure
  • HR tools
  • Project and workgroups
  • Document sharing and processing
  • Configurable access permissions (creation, editing, viewing, publishing)
  • Clocking in/out, time management
  • Unlimited free task management
  • Workload management
  • Calendars and scheduling
  • Learn more

For more information about Bitrix24, head over to our training courses. We also have a great YouTube channel that covers every aspect of Bitrix24, from sales and planning to document management and company internal communication tools. To download the self-hosted edition of Bitrix24 that can be installed on your own server and give you access to open source code, please visit the Bitrix24 Self-Hosted page.

Be sure to check out other Bitrix24 tools:
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