If you're researching Miro alternatives, chances are you're not looking for another online whiteboard. You're looking for something more connected.
Miro has become a go-to visual collaboration tool for brainstorming, workshops, retrospectives, and product discovery. It's intuitive, flexible, and excellent for ideation.
But for product and engineering teams with 50–500 employees, especially distributed across time zones, a pattern often emerges: ideas live in Miro, tasks live in Jira or Asana, conversations live in Slack, documentation lives in Confluence or Notion – and none of it truly connects.
This guide explores the best alternatives to Miro for product and engineering teams that want more than brainstorming boards. We'll focus on platforms that integrate visual planning directly with task management, documentation, and communication – reducing tool fragmentation and per-seat costs.
Miro is powerful – but it was never designed to be your execution engine. As product organizations scale, the gap between visual collaboration and actual delivery becomes more painful.
Miro excels at visual ideation:
But what happens after the workshop? Most teams would also like to:
This introduces friction. Ideas don't automatically become tasks. Dependencies aren't tracked. Ownership isn't clearly assigned. The “source of truth” shifts depending on context.
For distributed product teams, this creates operational drag. Whiteboarding becomes a silo instead of a launchpad.
Miro pricing is per user. That might not seem problematic – until you multiply it across your stack.
A typical 150-person product organization may be paying the following sums of money:
Conservatively, that amounts to $50–$100 per user/month across tools. At 150 users, that's $7,500–$15,000 per month.
But the problems do end here. What happens if you hire a new team member? Every time you hire:
Per-seat pricing across fragmented tools compounds quickly. When teams search for Miro alternatives, pricing fragmentation is often a hidden driver.
Modern product teams operate:
Each additional tool adds:
New hires must learn:
Context switching becomes constant. A visual collaboration session in Miro requires switching to:
The problem isn't that Miro lacks features. The problem is fragmentation.
If you're evaluating a serious Miro alternative, the goal likely isn't “better sticky notes.” It's integration. Let's define what that actually means.
An integrated workspace allows:
In other words, planning and execution happen in the same platform. No copy-paste. No duplicate entries. No sync delays.
Product managers can move seamlessly from ideation to sprint planning to delivery tracking – without switching systems.
That's the core difference between a standalone online whiteboard and an integrated team collaboration platform.
In fragmented stacks:
This separates conversation from action. An integrated platform connects:
This reduces the risk of:
Remote collaboration software must do more than facilitate meetings – it must preserve context.
Sustainable pricing means:
When product teams scale from 50 to 200 employees, software costs can balloon. An integrated workspace should:
This becomes especially important for startups transitioning to mid-size organizations.
Now let's examine the strongest Miro alternatives for product and engineering teams seeking integration. We'll prioritize platforms that reduce fragmentation and connect planning directly to execution.
Bitrix24 is not just a standalone whiteboard tool. It's a complete workspace where visual planning, task management, documentation, and communication are natively connected.
For product teams tired of tool sprawl, Bitrix24 consolidates:
All in one platform.
Bitrix24's Tasks & Projects module includes:
Unlike Miro, where ideas must be exported into another tool, Bitrix24 allows visual organization inside project workspaces where tasks already exist. Brainstorm → assign → execute – without switching platforms.
Explore Bitrix24 Tasks & Projects
Bitrix24 organizes work into workspaces and project areas.
Teams can create:
Each workspace combines:
This transforms visual collaboration into actionable work management.
Bitrix24 includes collaborative documents and wiki functionality.
Product requirements, technical specs, and sprint notes live in the same system as tasks.
No need for separate Confluence or Notion subscriptions.
This keeps:
Bitrix24 includes built-in:
No separate Slack or Teams subscription required. Learn more about Collaboration tools and video conferencing.
Automation connects:
Product teams can automate workflows without external connectors.
One of the biggest differentiators: Bitrix24 offers unlimited users on its free plan. For product organizations managing 100+ contributors, this alone can dramatically reduce total stack costs compared to per-seat whiteboard + PM + chat + doc tools.
See the Free plan options.
Instead of layering tools (Whiteboard → PM tool → Chat → Docs → Video), consolidate into one integrated workspace. Unlimited users. Zero per-seat whiteboard fees.
START FREEWhile Bitrix24 focuses on integration and execution, several other platforms position themselves as alternatives to Miro – each with a different strength. Let's examine how they compare, especially for distributed product teams managing complex delivery cycles.
FigJam, built by Figma, is a collaborative whiteboarding tool tightly integrated with design workflows.
Strengths:
FigJam is excellent for product design teams running ideation sessions, wireframe brainstorming, and user journey mapping. Its proximity to Figma design files makes it natural for designers.
However, like Miro, FigJam is primarily a whiteboard. It does not replace:
Teams still need Jira, Slack, Notion, or other platforms to execute.
Best for: Design-centric teams that prioritize visual ideation but are comfortable maintaining a multi-tool stack.
Lucidspark (from Lucid Software) focuses on visual collaboration with a structured diagramming emphasis.
Strengths:
Lucidspark appeals to teams that need more formal diagrams – architecture maps, systems planning, flowcharts – rather than freeform brainstorming.
However, it still functions as a standalone visual collaboration tool. Execution requires exporting work into:
The same fragmentation persists.
Best for: Teams prioritizing structured technical diagramming.
Whimsical emphasizes speed and minimalism.
Strengths:
Whimsical works well for quick product ideation and simple planning exercises. Its simplicity is attractive for fast-moving startups.
However, it lacks:
It's a brainstorming layer – not a full team collaboration platform.
Best for: Small teams needing quick whiteboards without enterprise complexity.
ClickUp introduced whiteboards as an extension of its project management platform.
Strengths:
For teams already deeply invested in ClickUp, this reduces fragmentation compared to Miro.
However:
ClickUp reduces planning-to-task friction – but doesn't eliminate all stack layers.
Best for: ClickUp-native teams wanting integrated whiteboarding.
Notion is frequently considered in discussions about collaboration consolidation.
Strengths:
Notion works well for teams prioritizing written documentation and async collaboration.
However:
Notion excels as a knowledge hub but is not a full replacement for whiteboard-heavy product workflows.
Best for: Documentation-first teams prioritizing written context over visual workshops.
Microsoft Whiteboard integrates with Teams and the broader Microsoft ecosystem.
Strengths:
For organizations standardized on Microsoft tools, this may reduce procurement friction.
However:
Microsoft Whiteboard remains primarily a collaboration layer – not an execution engine.
Best for: Microsoft-centric organizations needing lightweight brainstorming.
Let's quantify the real cost of disconnected tools.
|
Tool |
Avg Cost/User |
Total (100 Users) |
|---|---|---|
|
Miro |
$12 |
$1,200 |
|
Jira/Asana |
$15 |
$1,500 |
|
Slack |
$12 |
$1,200 |
|
Confluence/Notion |
$10 |
$1,000 |
|
Zoom |
$15 |
$1,500 |
|
Total |
– |
~$6,400/month |
That's over $75,000 per year. And this doesn't include:
Now compare with an integrated platform approach. When planning, tasks, chat, docs, and video live together:
The savings aren't just financial – they're operational.
Now let's directly compare Bitrix24 and Miro from a product team perspective.
Miro:
Standalone online whiteboard for ideation.
Bitrix24:
Integrated workspace where planning flows directly into execution.
Miro:
Bitrix24:
While Miro leads in pure whiteboarding features, Bitrix24 integrates visual planning into actual project delivery workflows.
Miro:
Bitrix24:
Miro:
Bitrix24:
Bitrix24 reduces the need for separate communication subscriptions.
Miro:
Bitrix24:
Miro:
Bitrix24:
|
Feature |
Miro |
Bitrix24 |
|---|---|---|
|
Online Whiteboard |
Yes |
Visual task & workspace views |
|
Task Management |
No (integration) |
Native |
|
Chat |
No |
Yes |
|
Video Calls |
No |
Yes |
|
Docs/Wiki |
Limited |
Yes |
|
Automation |
No |
Yes |
|
Per-Seat Pricing |
Yes |
Free unlimited users |
|
Single Source of Truth |
No |
Yes |
The key takeaway: Miro is excellent for brainstorming while Bitrix24 connects brainstorming to execution – without tool switching.
Visual planning + task management + docs + chat — unified for distributed teams that need execution, not screenshots.
START FREETop Miro alternatives include Bitrix24, FigJam, Lucidspark, Whimsical, ClickUp Whiteboards, Notion, and Microsoft Whiteboard. The best choice depends on your team's priorities – whether you need a pure online whiteboard experience or a fully integrated work management environment.
If your focus is design collaboration, FigJam may be ideal due to its tight integration with Figma. For structured diagramming and process mapping, Lucidspark offers strong visual clarity. Whimsical works well for lightweight brainstorming and wireframing.
However, if your goal is reducing tool fragmentation and connecting visual planning directly to execution, platforms like Bitrix24 provide a broader solution. Instead of functioning as a standalone visual collaboration tool, Bitrix24 integrates whiteboard-style planning with tasks, documentation, chat, and video – helping teams move from ideas to shipped features without switching platforms.
Yes. Platforms like Bitrix24 and ClickUp Whiteboards allow tasks to be created directly from visual planning environments.
In traditional setups, product teams brainstorm in Miro and then manually recreate action items in Jira or Asana. An integrated alternative eliminates that duplication. Ideas discussed during workshops can immediately become assigned tasks, complete with deadlines, dependencies, and workload visibility.
For distributed teams, this reduces friction and ensures nothing gets lost between ideation and sprint planning.
Common reasons include:
As teams scale, the operational overhead of juggling multiple tools increases. Product managers often find themselves acting as “system translators,” copying insights between whiteboards, task trackers, and documentation hubs.
Teams seeking alternatives to Miro typically want tighter integration between collaboration and delivery.
For many product and engineering teams, yes.
Bitrix24 combines:
This consolidation reduces both subscription costs and cognitive load. Instead of planning in one tool and executing in another, teams operate inside a unified team collaboration platform where conversations, tasks, and documentation live together.
Savings depend on team size and existing subscriptions. A 100-person product team using separate whiteboard, PM, chat, documentation, and video tools can easily spend $60,000–$100,000 annually.
Consolidating into an integrated workspace with bundled functionality can significantly reduce per-seat expenses. Even more importantly, it reduces:
The financial savings are often matched by productivity gains.
When evaluating a serious Miro alternative, product teams should consider:
The goal isn't just replicating sticky notes – it's building a connected execution environment.
For small workshops, yes. But for long-term distributed product development, an online whiteboard alone is rarely sufficient.
Remote collaboration software should support:
Without these, whiteboards become static artifacts instead of living operational tools.
A whiteboard tool focuses on visual brainstorming. A full collaboration platform connects:
The difference becomes critical as teams scale. What works for 10 people in one room rarely works for 200 distributed contributors across time zones.
Whiteboards are powerful for ideation. But product success depends on execution. When planning and delivery live in separate systems, friction grows:
The strongest alternatives to Miro don't just replicate sticky notes. They connect planning directly to tasks, documentation, communication, and delivery.
Unlimited users. Zero per-seat whiteboard fees. Integrated planning + execution. See how product teams consolidate their stack and eliminate tool fatigue. What you plan should become what you ship – without switching platforms.