If you're researching Miro alternatives, chances are you're not looking for another online whiteboard. You're looking for something more connected.
Miro has become a go-to visual collaboration tool for brainstorming, workshops, retrospectives, and product discovery. It's intuitive, flexible, and excellent for ideation.
But for product and engineering teams with 50–500 employees, especially distributed across time zones, a pattern often emerges: ideas live in Miro, tasks live in Jira or Asana, conversations live in Slack, documentation lives in Confluence or Notion – and none of it truly connects.
This guide explores the best alternatives to Miro for product and engineering teams that want more than brainstorming boards. We'll focus on platforms that integrate visual planning directly with task management, documentation, and communication – reducing tool fragmentation and per-seat costs.
Why Product Teams Look Beyond Miro
Miro is powerful – but it was never designed to be your execution engine. As product organizations scale, the gap between visual collaboration and actual delivery becomes more painful.
The Disconnection Problem – Boards vs. Backlogs
Miro excels at visual ideation:
- User journey mapping
- Sprint retrospectives
- Architecture diagrams
- Roadmap workshops
- Product discovery sessions
But what happens after the workshop? Most teams would also like to:
- Screenshot the board.
- Manually recreate tasks in Jira, Asana, or another PM tool.
- Copy key decisions into documentation.
- Share summaries in Slack.
This introduces friction. Ideas don't automatically become tasks. Dependencies aren't tracked. Ownership isn't clearly assigned. The “source of truth” shifts depending on context.
For distributed product teams, this creates operational drag. Whiteboarding becomes a silo instead of a launchpad.
Per-Seat Pricing at Scale
Miro pricing is per user. That might not seem problematic – until you multiply it across your stack.
A typical 150-person product organization may be paying the following sums of money:
- Miro: $8–$16 per user/month
- Jira or Asana: $10–$20 per user/month
- Slack: $7–$15 per user/month
- Confluence or Notion: $8–$12 per user/month
Conservatively, that amounts to $50–$100 per user/month across tools. At 150 users, that's $7,500–$15,000 per month.
But the problems do end here. What happens if you hire a new team member? Every time you hire:
- New PM? Add 4 tool licenses.
- New engineer? Add 3 tool licenses.
- New designer? Add 4 tool licenses.
Per-seat pricing across fragmented tools compounds quickly. When teams search for Miro alternatives, pricing fragmentation is often a hidden driver.
Tool Fatigue in Distributed Teams
Modern product teams operate:
- Across time zones
- Across departments
- Across multiple communication channels
Each additional tool adds:
- Another login
- Another notification stream
- Another onboarding process
- Another integration to manage
New hires must learn:
- Whiteboard tool
- Project management tool
- Documentation tool
- Chat platform
- Video conferencing platform
Context switching becomes constant. A visual collaboration session in Miro requires switching to:
- Slack for discussion
- Jira for task assignment
- Confluence for documentation
- Google Calendar for scheduling
The problem isn't that Miro lacks features. The problem is fragmentation.
What Integrated Collaboration Looks Like
If you're evaluating a serious Miro alternative, the goal likely isn't “better sticky notes.” It's integration. Let's define what that actually means.
Visual Planning That Connects to Tasks
An integrated workspace allows:
- Brainstormed ideas → converted into tasks instantly
- Roadmap discussions → updated in live project views
- Dependencies → reflected in Gantt or timeline views
- Sprint plans → connected to workload dashboards
In other words, planning and execution happen in the same platform. No copy-paste. No duplicate entries. No sync delays.
Product managers can move seamlessly from ideation to sprint planning to delivery tracking – without switching systems.
That's the core difference between a standalone online whiteboard and an integrated team collaboration platform.
Communication in Context
In fragmented stacks:
- Brainstorming happens in Miro
- Questions happen in Slack
- Decisions are documented elsewhere
This separates conversation from action. An integrated platform connects:
- Chat threads directly to tasks
- Video calls linked to projects
- Comments tied to specific work items
- Announcements visible across teams
This reduces the risk of:
- Lost decisions
- Unclear ownership
- Duplicate conversations
- Misalignment across time zones
Remote collaboration software must do more than facilitate meetings – it must preserve context.
Sustainable Pricing for Growing Teams
Sustainable pricing means:
- Hiring doesn't trigger exponential cost growth
- You're not paying per seat across 5 different platforms
- Core collaboration features are bundled
When product teams scale from 50 to 200 employees, software costs can balloon. An integrated workspace should:
- Minimize per-seat multipliers
- Offer generous free tiers
- Provide predictable scaling
This becomes especially important for startups transitioning to mid-size organizations.
Top Miro Alternatives for Product Teams
Now let's examine the strongest Miro alternatives for product and engineering teams seeking integration. We'll prioritize platforms that reduce fragmentation and connect planning directly to execution.
Bitrix24 – Best for Integrated Work Management
Bitrix24 is not just a standalone whiteboard tool. It's a complete workspace where visual planning, task management, documentation, and communication are natively connected.
For product teams tired of tool sprawl, Bitrix24 consolidates:
- Visual organization
- Tasks & projects
- Online whiteboards
- Documents
- Chat
- Video calls
- Calendar
- Automation
All in one platform.
1. Visual Planning + Tasks in One Place
Bitrix24's Tasks & Projects module includes:
- Kanban boards
- Gantt charts
- Timeline view
- Dependencies
- Workload view
- Recurring tasks
Unlike Miro, where ideas must be exported into another tool, Bitrix24 allows visual organization inside project workspaces where tasks already exist. Brainstorm → assign → execute – without switching platforms.
Explore Bitrix24 Tasks & Projects
2. Workspaces for Organized Team Collaboration
Bitrix24 organizes work into workspaces and project areas.
Teams can create:
- Product roadmap spaces
- Sprint boards
- Engineering backlogs
- UX research hubs
Each workspace combines:
- Tasks
- Files
- Comments
- Deadlines
- Team members
This transforms visual collaboration into actionable work management.
3. Built-In Documents & Knowledge Base
Bitrix24 includes collaborative documents and wiki functionality.
Product requirements, technical specs, and sprint notes live in the same system as tasks.
No need for separate Confluence or Notion subscriptions.
This keeps:
- Documentation aligned with delivery
- Updates visible in context
- Version control centralized
4. Integrated Chat & Video Calls
Bitrix24 includes built-in:
- Team chat
- Channels
- Mentions
- File sharing
- HD video meetings
- Screen sharing
No separate Slack or Teams subscription required. Learn more about Collaboration tools and video conferencing.
5. Automation Across Planning & Execution
Automation connects:
- Recurring sprint setup
- Task notifications
- Status changes
- Deadline reminders
- Cross-project triggers
Product teams can automate workflows without external connectors.
6. Unlimited Users on Free Plan
One of the biggest differentiators: Bitrix24 offers unlimited users on its free plan. For product organizations managing 100+ contributors, this alone can dramatically reduce total stack costs compared to per-seat whiteboard + PM + chat + doc tools.
See the Free plan options.
Plan and Execute in One Platform – Try Bitrix24 Free
Instead of layering tools (Whiteboard → PM tool → Chat → Docs → Video), consolidate into one integrated workspace. Unlimited users. Zero per-seat whiteboard fees.
START FREE
While Bitrix24 focuses on integration and execution, several other platforms position themselves as alternatives to Miro – each with a different strength. Let's examine how they compare, especially for distributed product teams managing complex delivery cycles.
FigJam – Best for Design-Led Teams
FigJam, built by Figma, is a collaborative whiteboarding tool tightly integrated with design workflows.
Strengths:
- Seamless Figma integration
- Clean, intuitive interface
- Strong for UX workshops
- Real-time multiplayer editing
FigJam is excellent for product design teams running ideation sessions, wireframe brainstorming, and user journey mapping. Its proximity to Figma design files makes it natural for designers.
However, like Miro, FigJam is primarily a whiteboard. It does not replace:
- Project management tools
- Task tracking systems
- Communication platforms
- Documentation systems
Teams still need Jira, Slack, Notion, or other platforms to execute.
Best for: Design-centric teams that prioritize visual ideation but are comfortable maintaining a multi-tool stack.
Lucidspark – Best for Structured Diagramming
Lucidspark (from Lucid Software) focuses on visual collaboration with a structured diagramming emphasis.
Strengths:
- Strong diagramming capabilities
- Enterprise integration focus
- Structured templates
- Easy transition to Lucidchart
Lucidspark appeals to teams that need more formal diagrams – architecture maps, systems planning, flowcharts – rather than freeform brainstorming.
However, it still functions as a standalone visual collaboration tool. Execution requires exporting work into:
- Jira
- Azure DevOps
- Asana
- Or other task systems
The same fragmentation persists.
Best for: Teams prioritizing structured technical diagramming.
Whimsical – Best for Speed and Simplicity
Whimsical emphasizes speed and minimalism.
Strengths:
- Fast board creation
- Simple UI
- Flowcharts and wireframes
- Lightweight collaboration
Whimsical works well for quick product ideation and simple planning exercises. Its simplicity is attractive for fast-moving startups.
However, it lacks:
- Deep task management
- Integrated chat
- Built-in video calls
- Automation across projects
It's a brainstorming layer – not a full team collaboration platform.
Best for: Small teams needing quick whiteboards without enterprise complexity.
ClickUp Whiteboards – Best ClickUp Add-On
ClickUp introduced whiteboards as an extension of its project management platform.
Strengths:
- Native connection to ClickUp tasks
- Convert board items to tasks
- Integrated with ClickUp views
For teams already deeply invested in ClickUp, this reduces fragmentation compared to Miro.
However:
- Whiteboards are a feature, not the core product
- UX maturity may not match dedicated whiteboard tools
- Communication often still relies on Slack or Teams
ClickUp reduces planning-to-task friction – but doesn't eliminate all stack layers.
Best for: ClickUp-native teams wanting integrated whiteboarding.
Notion – Best for Documentation-First Teams
Notion is frequently considered in discussions about collaboration consolidation.
Strengths:
- Strong documentation capabilities
- Database views
- Flexible structure
- Growing project management features
Notion works well for teams prioritizing written documentation and async collaboration.
However:
- Visual whiteboarding is limited
- Native video conferencing is absent
- Task automation is lighter compared to dedicated PM platforms
Notion excels as a knowledge hub but is not a full replacement for whiteboard-heavy product workflows.
Best for: Documentation-first teams prioritizing written context over visual workshops.
Microsoft Whiteboard – Best for Microsoft 365 Users
Microsoft Whiteboard integrates with Teams and the broader Microsoft ecosystem.
Strengths:
- Included in Microsoft 365
- Teams integration
- Enterprise compliance support
For organizations standardized on Microsoft tools, this may reduce procurement friction.
However:
- Limited advanced whiteboard features
- No built-in task management
- Requires Planner, Azure DevOps, or third-party PM tools
Microsoft Whiteboard remains primarily a collaboration layer – not an execution engine.
Best for: Microsoft-centric organizations needing lightweight brainstorming.
Pricing Breakdown: The True Cost of Fragmentation
Let's quantify the real cost of disconnected tools.
Typical 100-Person Product Team Stack
|
Tool
|
Avg Cost/User
|
Total (100 Users)
|
|
Miro
|
$12
|
$1,200
|
|
Jira/Asana
|
$15
|
$1,500
|
|
Slack
|
$12
|
$1,200
|
|
Confluence/Notion
|
$10
|
$1,000
|
|
Zoom
|
$15
|
$1,500
|
|
Total
|
–
|
~$6,400/month
|
That's over $75,000 per year. And this doesn't include:
- Integration tools
- Admin overhead
- Onboarding complexity
- Duplicate data maintenance
Now compare with an integrated platform approach. When planning, tasks, chat, docs, and video live together:
- Fewer licenses required
- Fewer integrations
- Less context switching
- Simpler onboarding
The savings aren't just financial – they're operational.
Bitrix24 vs Miro: Head-to-Head Comparison
Now let's directly compare Bitrix24 and Miro from a product team perspective.
Core Philosophy
Miro:
Standalone online whiteboard for ideation.
Bitrix24:
Integrated workspace where planning flows directly into execution.
Visual Collaboration
Miro:
- Advanced whiteboard features
- Sticky notes, templates, diagrams
- Real-time collaboration
Bitrix24:
- Visual task boards (Kanban, timeline, Gantt)
- Structured project spaces
- Roadmap views
- Workspace organization
While Miro leads in pure whiteboarding features, Bitrix24 integrates visual planning into actual project delivery workflows.
Task Integration
Miro:
- Requires integration with Jira/Asana
- Manual sync or export
Bitrix24:
- Tasks created natively
- Dependencies tracked automatically
- Workload view included
- No external PM tool required
Communication
Miro:
- Comments on boards
- Requires Slack/Teams for broader discussion
Bitrix24:
- Built-in chat channels
- Mentions and threads
- Video conferencing
- Screen sharing
- File sharing
Bitrix24 reduces the need for separate communication subscriptions.
Documentation
Miro:
- Visual boards
- Limited long-form documentation
Bitrix24:
- Built-in documents
- Knowledge base
- Wiki functionality
- Version control
Pricing Model
Miro:
- Per-user pricing
- Additional per-user fees for execution tools
Bitrix24:
- Unlimited users on free plan
- Consolidated pricing model
- No per-seat whiteboard surcharge
Comparison Table
|
Feature
|
Miro
|
Bitrix24
|
|
Online Whiteboard
|
Yes
|
Visual task & workspace views
|
|
Task Management
|
No (integration)
|
Native
|
|
Chat
|
No
|
Yes
|
|
Video Calls
|
No
|
Yes
|
|
Docs/Wiki
|
Limited
|
Yes
|
|
Automation
|
No
|
Yes
|
|
Per-Seat Pricing
|
Yes
|
Free unlimited users
|
|
Single Source of Truth
|
No
|
Yes
|
The key takeaway: Miro is excellent for brainstorming while Bitrix24 connects brainstorming to execution – without tool switching.
Connected Product Collaboration, Not Just Whiteboards
Visual planning + task management + docs + chat — unified for distributed teams that need execution, not screenshots.
START FREE
FAQ
What are the best Miro alternatives?
Top Miro alternatives include Bitrix24, FigJam, Lucidspark, Whimsical, ClickUp Whiteboards, Notion, and Microsoft Whiteboard. The best choice depends on your team's priorities – whether you need a pure online whiteboard experience or a fully integrated work management environment.
If your focus is design collaboration, FigJam may be ideal due to its tight integration with Figma. For structured diagramming and process mapping, Lucidspark offers strong visual clarity. Whimsical works well for lightweight brainstorming and wireframing.
However, if your goal is reducing tool fragmentation and connecting visual planning directly to execution, platforms like Bitrix24 provide a broader solution. Instead of functioning as a standalone visual collaboration tool, Bitrix24 integrates whiteboard-style planning with tasks, documentation, chat, and video – helping teams move from ideas to shipped features without switching platforms.
Is there a Miro alternative with built-in task management?
Yes. Platforms like Bitrix24 and ClickUp Whiteboards allow tasks to be created directly from visual planning environments.
In traditional setups, product teams brainstorm in Miro and then manually recreate action items in Jira or Asana. An integrated alternative eliminates that duplication. Ideas discussed during workshops can immediately become assigned tasks, complete with deadlines, dependencies, and workload visibility.
For distributed teams, this reduces friction and ensures nothing gets lost between ideation and sprint planning.
Why do product teams move away from Miro?
Common reasons include:
As teams scale, the operational overhead of juggling multiple tools increases. Product managers often find themselves acting as “system translators,” copying insights between whiteboards, task trackers, and documentation hubs.
Teams seeking alternatives to Miro typically want tighter integration between collaboration and delivery.
Can Bitrix24 replace Miro, Slack, and Jira?
For many product and engineering teams, yes.
Bitrix24 combines:
This consolidation reduces both subscription costs and cognitive load. Instead of planning in one tool and executing in another, teams operate inside a unified team collaboration platform where conversations, tasks, and documentation live together.
How much can teams save by consolidating tools?
Savings depend on team size and existing subscriptions. A 100-person product team using separate whiteboard, PM, chat, documentation, and video tools can easily spend $60,000–$100,000 annually.
Consolidating into an integrated workspace with bundled functionality can significantly reduce per-seat expenses. Even more importantly, it reduces:
The financial savings are often matched by productivity gains.
What should product teams look for in a Miro alternative?
When evaluating a serious Miro alternative, product teams should consider:
The goal isn't just replicating sticky notes – it's building a connected execution environment.
Is an online whiteboard enough for remote collaboration?
For small workshops, yes. But for long-term distributed product development, an online whiteboard alone is rarely sufficient.
Remote collaboration software should support:
Without these, whiteboards become static artifacts instead of living operational tools.
What's the difference between a whiteboard tool and a full collaboration platform?
A whiteboard tool focuses on visual brainstorming. A full collaboration platform connects:
The difference becomes critical as teams scale. What works for 10 people in one room rarely works for 200 distributed contributors across time zones.
Final Thoughts: From Whiteboard to Delivery
Whiteboards are powerful for ideation. But product success depends on execution. When planning and delivery live in separate systems, friction grows:
- Ideas get lost
- Decisions fragment
- Costs compound
- Onboarding slows
The strongest alternatives to Miro don't just replicate sticky notes. They connect planning directly to tasks, documentation, communication, and delivery.
Plan and Execute in One Platform – Try Bitrix24 Free
Unlimited users. Zero per-seat whiteboard fees. Integrated planning + execution. See how product teams consolidate their stack and eliminate tool fatigue. What you plan should become what you ship – without switching platforms.
.png?1772030917525)
