Strategic Meetings Management Software

Everyone who's ever worked on planning business events knows how stressful it can be. Strategic meeting management software saves plenty of time and effort by providing immediate data access, real-time observation & control capabilities, and risk assessment tools.

Reinvent Strategic Meeting Management


Bitrix24 meeting management solution provides you with more than 35 tools to ensure that all the preparations and realization go smoothly.

You will have everything you need for successful strategic meeting management, including:

  1. Planning instruments (shared calendar, notifications, reminders, task schedules)
  2. Workload management tools (delegate tasks and responsibilities, assign roles, calculate spending of time and resources)
  3. Advanced report & analysis solutions (checklists, Gantt charts, Kanban boards, burn up or burn down charts)
  4. Team communication software (charts, calls, conferences).

Make your decision-making smart, overt and resolve crises, or deal with emergencies without unnecessary delays and interactions.

Bitrix24 has already made meeting management easier for 9+ million companies all over the world with its great software. So register today to start handling meetings and events without wasting your time, money, or energy.


Organize Effectively

  • Never miss anything with our shared calendar and events scheduling
  • Form task sequences that are easy to follow
  • Store all the necessary data in one place with one click accessibility (5 GB is free)
  • Book the resources you need and track their usage
  • Set up daily, weekly, or any other type of automated reminders, and take care of everything on time.

Adjust the Workflow

  • Create an unlimited number of tasks & subtasks (personal or group)
  • Delegate tasks
  • Assign roles (Observing, Assisting, Set by me)
  • Grant access and other rights to supervisors/executives/stakeholders
  • Enjoy the benefits of automated workflow without spending any extra effort to manage all the processes.

Analyze and Control

Organizing events can be tricky and complicated. It doesn't matter whether the attendees gather in one room or sit in front of their devices, it is still an uphill battle to accomplish your goals without any obstacles interfering at every stage of the process. This means that a proper strategic meeting management software has to incorporate advanced analysis and reporting features to keep the activities on track and expenditures within the budget limits.
  • Design a budget for each task and track the expenses within each category
  • Calculate your employees' workload
  • Monitor time and resources spent on each task
  • Import, export and customize the reports
  • Experience the broad functionality of Bitrix24 solutions for reports and analysis. It can compete with Excel and Google Docs.

Use burn out/burn down charts, Kanban boards, Gantt charts, checklists, task reports, dashboards, and many other tools to measure KPI or other indicators of the progress you made.

With all this data, you can evaluate your staff's performance and change your strategy when it is appropriate.


Collaborate and Observe

Machines haven't replaced people yet. So a large part of any event's success depends on how well teammates manage to interact with each other. It is already troublesome enough for employees to deal with something as demanding as organizing a major event. That's why Bitrix24 developed its meeting management solution in a way that people could engage within the collaboration process with pleasure and increase their efficiency.
  • Communicate through multiple channels, such as public & private chats, or video/audio calls & conferences
  • Share photos, videos and documents in a click
  • Initiate public or private group discussions
  • Send news and announcements throughout the company or to particular people
  • Observe, assist, or supervise your co-workers' performance
  • Restrict access and use passwords to protect sensitive information
  • Connect with employees and external users alike. Don't forget that clients, contractors, visitors are a part of the event planning process too
  • Support your team with likes, comments, emojis, and appreciation badges.

Manage Meetings Everywhere with Desktop and Mobile Solutions

  • Windows/Mac
  • Android/iOS

* Please note that the information may have changed since the publication. For current prices and features please visit Bitrix24 pricing page.

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Basic Features

  • Unlimited Users
  • Cloud or self-hosted
  • Intranet and extranet
  • Full time, part-time, freelancers
  • HRIS and HRMS included
  • Absence management
  • Mobile, source code access, API

Unlimited Tasks and Projects

  • Free unlimited client base
  • Leads, Contacts, Companies, Deals
  • Quoting and invoicing
  • Websites templates
  • CRM forms
  • Live chat 24/7
  • Multichannel communications

Collaboration and Communication

  • Knowledge management
  • Company structure
  • HR tools
  • Project and workgroups
  • Document sharing and processing
  • Configurable access permissions (creation, editing, viewing, publishing)
  • Clocking in/out, time management
  • Unlimited free task management
  • Workload management
  • Calendars and scheduling
  • Learn more

Bitrix24 manuals are available at training.bitrix24.com. We also have a great YouTube channel that covers every aspect of Bitrix24 apps, from sales to planning to communications to document management. To download self hosted editions of Bitrix24 that can be installed on your own server and come with open source code access, please visit Bitrix24 Self Hosted page.

9,000,000+ organizations have chosen Bitrix24