Best free project stakeholder management tools

How to manage project stakeholders effectively with role based project management.

With over 6 million users, Bitrix24 is easily the leading free project stakeholder management software out there. But in order to manage project stakeholders effectively, you need more than tools. You need understanding of who these stakeholders are and what their role is.
The definition of project stakeholder is simple and straightforward – it’s any person or a group of people that have an interest in a given project. But it’s critical to understand that each stakeholder may have a very different role. Bitrix24 project management module uses a classic stakeholder role management methodology.
The stakeholder roles are:

  • Project owner (moderator) role – it’s a person or a group of people who create and actively manage the project.
  • Responsible role – it’s a person who’s responsible for task or project completion. May or may not be the same person as the project owner.
  • Project assistant role – it’s a person or a group of people who are responsible for helping with certain parts of task or project. For example, a chief marketing officer may be responsible for launching a new ad campaign, but graphic designers and PPC specialists are project assistants since their involvement is necessary as well.
  • Project observer role – it’s a person (frequently a client, a CEO or a supervisor) who will receive all project updates but doesn’t get involved in the project other than providing comments, if necessary.
Bitrix24 comes with a number of stakeholder management tools. For example, stakeholder supervision allows project owners to see current or future workload for each stakeholder (other than observers). Project timeline view (Gantt chart) is another great tool because each stakeholder understands how much time is allocated for each project subtask and what the current stage/status for each project is. There are also advanced stakeholder analysis reports for those who want to get a more granular view.
If you’d like to learn more about Bitrix24 stakeholder project management capabilities, get your free account today.

* Please note that the information may have changed since the publication. For current prices and features please visit Bitrix24 pricing page.

Basic features

  • Free - 12 users
  • Free - 5 GB online storage
  • Free unlimited projects
  • Free unlimited subtasks
  • Task dependencies
  • Multiple Gantt charts
  • Unlimited users ($99/mo)
  • Unlimited storage ($199/mo)
  • Cloud & On Premise
  • Free mobile PM (iOS and Android)
  • Open source code and API
  • Learn more

Task management

Project management starts with tasks and in Bitrix24 tasks come in different shapes and sizes. Personal tasks, group tasks, sub tasks, repeating tasks, task templates and so on. Tasks and sub tasks are unlimited and you can delegate them to another person, if necessary. Checklists and workflow automation guarantee that nothing will be overlooked or forgotten.

Time tracking

Don't you hate when project management vendors don't include time tracking tools into their solutions as if time doesn't matter? We certainly do. That's we've added an option to track time spent on each task, mandatory clock-in and clock-out, if necessary, flexible workday settings, daily todos, time reporting and other time management tools. Oh, and don't forget about personal, group and shared calendars that are available to you free of charge.

Project collaboration

Projects involve many people and you need collaboration tools that work for your co-workers and external users, such as clients or contactors, alike. Sometimes you need to hold online meeting or a workgroup discussion or reach someone who's available only via mobile phone. Bitrix24 does all that and more. No other project management vendor offers you as many social collaboration tools as we do. Your own private social network, employee directory, activity stream, comments, likes, tags, mentions - if you want it, we've got it.

Document management

Do your projects involve lots and lots of files and documents? You'll love Bitrix24, because our document management module comes with file sharing, cross-device document synchronization, online and offline editing options, versioning, and even your own file server, called Bitrix24.Drive.

Bitrix24 manuals are available at training.bitrix24.com. We also have a great YouTube channel that covers every aspect of Bitrix24 apps, from sales to planning to communications to document management. To download self hosted editions of Bitrix24 that can be installed on your own server and come with open source code access, please visit Bitrix24 Self Hosted page.

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