Some people think that productivity tracking software is made for surveillance — but this is an erroneous stereotype. Instead of imposing stricter control on your employees, you will streamline your business processes. Such software will analyze the behavior patterns of your team members and suggest smart solutions to boost their performance. It does not mean that they will need to work extra hours or overstrain themselves. On the contrary, productivity tracking software might inspire you to integrate gamification into your daily workflow. You might set a leaderboard and develop a system of rewards for the most productive staff members.
Thanks to productivity tracking software, your staff will save a lot of time and effort. Instead of spending half a day on social networks, your employees will focus on high-priority activities. They will be able to deliver more products, make more customers happy and secure a bigger revenue for your company.
Productivity tracking software serves as a guarantee that your team members do not leak confidential data. Administrators will be able to monitor their Internet usage and emails. Supervisors will have a right to block certain sites, especially if these are entertainment platforms. Sometimes, data breaches occur not as a result of industrial espionage but for mere negligence. Productivity tracking software can warn users when it detects suspicious activities, such as making unwanted screenshots. Users will be able to stop until it is too late and prevent potential damage.
Finally, productivity tracking software is indispensable for companies who collaborate with professionals who work from home. It will motivate remote workers to be more productive. Supervisors, for their part, will be able to impartially estimate the contribution of such specialists and calculate fair rewards for them. Some companies might ask their employees to join cloud-based productivity tracking software, others would give them laptops with pre-installed programs.
Productivity tracking software begins to work as soon as an employee starts their computer. It monitors their offline and online activities and calculates the time that the professional devotes to each particular type of task. The person keeps on working as usual. The software will not require them to carry out any additional actions.
At the end of the day, week or any other set period, the productivity tracking software compiles reports for supervisors and top managers. You will be able to see how productive your staffers were. These are a few examples of data that a report might contain.
How many hours the person spent in the office
How many calls they made
How many emails they sent
How long did it take them to complete each of the tasks
Do they lag behind with certain tasks or not
You can set goals for your team members and check how efficiently they achieve them. These important statistics will enable you to adjust your expectations, predictions and strategies. You will be able to detect the weak points of your team and conduct training for them. For instance, you might notice that your sales reps spend most of their working day sending emails to customers. They devote a lot of time to this task but it does not lead to a significant increase in sales. In this case, they might need training on enhancing the efficiency of their messages.
To be able to track your team's progress, you should analyze their reports at regular time intervals, such as at the end of each week. If you ask people to compile such reports manually, the information that they submit might be not too accurate. The data that you get from a computer program will be 100% precise.
Bitrix24 is a powerful and reliable productivity tracking software. You can either install its on-premise version or access it through a cloud. Apart from the desktop version, Bitrix24 has handy mobile apps for iOS and Android.
This versatile solution enables you to thoroughly plan your business activities and track your team's progress. It features excellent tools for task and project management. You can create tasks, assign them to different people and modify their access rights. You can add events in the calendar, link them to tasks and create dependencies between several tasks. Thanks to the sleek and intuitive interface of the product, you can understand at a glance who is responsible for a certain task. You can estimate whether your team is meeting all the deadlines. If they fail to, the system will detect potential delays well in advance and warn you about them so that you can take measures.
Your staff might be remarkably productive — but people need to go on leave from time to time. In Bitrix24, you will be able to see the vacation calendar and check in advance which leaves are approved.
The basic functionality of Bitrix24 is available at no cost. You will be able to add up to 12 users to the system and access 5GB of storage space. After you test the product and make sure that it suits you, you will be able to switch to a full-fledged paid mode with broader opportunities.
This solution can automate and optimize many of your business processes. Your sales will grow, your income will increase, your customers and employees will report greater satisfaction. Feel free to install Bitrix24 to assess its impressive opportunities!
* Please note that the information may have changed since the publication. For current prices and features please visit Bitrix24 pricing page.
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For more information about Bitrix24, head over to our training courses. We also have a great YouTube channel that covers every aspect of Bitrix24, from sales and planning to document management and company internal communication tools. To download the self-hosted edition of Bitrix24 that can be installed on your own server and give you access to open source code, please visit the Bitrix24 Self-Hosted page.