Event Management Software

Uses

Glossary

Use Cases

Uses

Free Event Management Software

A number of companies use Bitrix24 as free event management software, since it comes with all the necessary tools for the job. First, there is CRM and client management module that lets you create quotes and invoices, send emails and manage vendors. Second there are shared calendars that let you schedule and book multiple venues. Third, there’s a project management module and task templates that organizers use to manage ground crews. Finally, Bitrix24 comes with mobile messaging and group chat that come in handy for real-time communications during events.

* Please note that the information may have changed since the publication. For current prices and features please visit Bitrix24 pricing page.

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Basic features

Unlimited free users
Free client management
Free quotes and invoicing
Free shared calendars
Free email marketing
Free group task management
External access for clients
Mobile event management
Cloud or self hosted
API & open source code

CRM for Event Management

CRM is an essential tool for every successful event management company. Bitrix24 CRM lets you keep track of leads and prospects - those who contacted but haven't hired you yet. You can also use it as a database of vendors and service providers. Quotes and invoices? Got those too. How about importing a list of last year attendees and inviting them again? 100% free in Bitrix24.

Planning and scheduling

Bitrix24 comes with multiple shared calendars and various planning tools. If you use multiple venues on a regular basis, simply create a workgroup for each and invite external users, if necessary. These workgroups come with their own calendars, tasks and discussions. Use event scheduler to schedule events. Absence chart lets your employees schedule days off and provides a convenient way for others to know when someone is unavailable.

Project and task management

Event management is a team sport. You need to assign tasks to your team members and outside vendors, and make sure that everything is ready on time. Enter Bitrix24 project management module. Tasks, subtasks, checklists, Gantt chart, workload planning, time management and work reports are at your disposal.

Mobile Event Management

Bitrix24 comes with free mobile apps for iOS and Android devices. Naturally, you can access CRM, tasks and calendars from your phone. But it also comes with mobile messaging, collaboration and videoconferencing tools that are indispensible when an urgent matter comes up in the middle of your busy event.

More, much more!

With over 30 free online event management tools, Bitrix24 can seem a bit frightening to a new user. Don't worry, here's Bitrix24 manual that explains each feature and tool step by step. Moreover, unlike most event management solutions, Bitrix24 is available both in cloud or as self hosted software that can be installed on your server and modified as necessary, since it comes with open source code. If this is something that you need, please download it here.