100% free workload management tools

#1 Free team workload management software

Looking for world-class online workload management tools? Consider Bitrix24, free workload management software used by over 6 million teams worldwide, ranging from small mom-and-pop operations to very large organizations, like the United Nations, with tens of thousands of employees. Bitrix24 comes with 5 different workload management tools, most of which are 100% free.

By definition, workload management is all about employee task and time management. Each employee works only a certain number of hours a day, usually 8 or 9, during which they are responsible for completing a certain number of tasks. The goal of workload management is to arrange employee work time in the most effective manner, making sure there are no idle time or scheduling conflicts.

  1. Advanced workload management. Also known as intelligent workload management. This tool lets you assign employees to specific tasks as well as the number of hours for each task. Bitrix24 then calculates a total number of hours (total workload) for each specific project. After that, Bitrix24 will track ACTUAL time spent by each employee on each task or project and show you actual workload vs planned workload. This is great if you bill your clients by the hour and want to understand your profit margins on each project.

  2. Task involvement. This simple chart shows you in real time planned workload for each of your workers.

  3. Supervisor view. Shows supervisors, team leaders and department heads all tasks assigned to, and workload of all subordinates.

  4. Gantt workload chart. Shows employee workload on a Gantt chart on a calendar grid.

  5. Workload Kanban board. Allows to plan and manage employee workload via Kanban boards and workload calendars.

Importantly, these features are available in cloud, on-premise (open source) and mobile versions of Bitrix24. Register your free Bitrix24 account today.

* Please note that the information may have changed since the publication. For current prices and features please visit Bitrix24 pricing page.

Basic features

  • 12 users free
  • 5 GB free
  • Unlimited projects(free)
  • Unlimited subtasks(free)
  • Unlimited users($99/mo)
  • Unlimited storage($199/mo)
  • Cloud & On Premise
  • Mobile tasks management (iOS and Android)
  • Open source code and API
  • Learn more

Task management

  • Unlimited tasks
  • Unlimited subtasks
  • Repeating tasks
  • Checklists
  • Task delegation
  • Task reports
  • Automated task workflows
  • More

Project management

  • Unlimited projects (workgroups)
  • Gantt chart
  • Employee workload planning
  • Roles (Assisting, Observing, Set by me)
  • External users (extranet access)
  • Counters and notifications
  • More

Time tracking

  • Clock-in/Clock-out
  • Task time tracking
  • Workday settings
  • Daily todo's
  • Time reports
  • Personal & shared calendars
  • More

Project collaboration

  • Activity stream
  • Instant messaging
  • Group chat
  • Video conferencing
  • Comments
  • Mentions
  • Tags
  • More

Client management

  • CRM
  • Tasks inside CRM
  • Lead management
  • Quotes
  • Invoices
  • Email marketing
  • More

Bitrix24 manuals are available at training.bitrix24.com. We also have a great YouTube channel that covers every aspect of Bitrix24 apps, from sales to planning to communications to document management. To download self hosted editions of Bitrix24 that can be installed on your own server and come with open source code access, please visit Bitrix24 Self Hosted page.

6,000,000+ organizations have chosen Bitrix24