Free project cost management software

Looking for free project cost management software and tools? You’ll love Bitrix24 – a leading free project management platform that comes with a number of tools that help you estimate project costs, track expenses and see final reports.

Every project starts with planning. This means you need to start with the budget for your entire project. Then you need to track every expense for the project. Finally, you need to see the final report with your actual expenses and compare them with the planned budget.

So, let’s start with the project budget.

The easiest way to do budgeting inside Bitrix24 tasks and project is through custom fields. This means that you can easily break down project into tasks and assign budget for each task. For example - $200 for design, $1200 for printing, $800 for marketing.

Because in many businesses the primary expense is employee worktime, you need to use a workload planning tool in Bitrix24 to estimate how much time of certain employees or contractors the project is expected to take. This data can later be used for project cost control.

Next, you need to track your project expenses. There’s a free app in Bitrix24 that does that aptly called Expenses.

Some companies use burnup or burndown charts for tracking project progress. There’s an app for that as well (Project Burnup Chart).

Finally, if you bill your clients by the hour, you need to calculate total billable hours for the project and understand how much the project has actually cost you vs how much you’ll bill your client. Bitrix24 Billable hours app to the rescue.

The best thing? 99% of all project management tools and features are available absolutely free of charge, and those expense tracking tools that aren’t available to free account users only require a commercial subscription and don’t cost anything extra. And yes, Bitrix24 comes with unlimited tasks, projects, expense tracking and reports even in the free plan. There’s even a free client management module (CRM) that’s fully integrated with your free project management Bitrix24 account.

* Please note that the information may have changed since the publication. For current prices and features please visit Bitrix24 pricing page.

Basic features

  • Free for small businesses (12 users)
  • 5 GB online storage included
  • Unlimited users
  • Unlimited teams
  • Unlimited tasks and subtasks
  • Document management
  • Calendars and scheduling
  • Time tracking
  • API, open source code, mobile apps
  • Learn more

Task management

Project management starts with tasks and in Bitrix24 tasks come in different shapes and sizes. Personal tasks, group tasks, sub tasks, repeating tasks, task templates and so on. Tasks and sub tasks are unlimited and you can delegate them to another person, if necessary. Checklists and workflow automation guarantee that nothing will be overlooked or forgotten.

Client management

Tasks can be created in side workgroups (projects). You decide who gets access to specific projects/workgroups and what participant roles are.

Time and planning

  • Clock-in/Clock-out
  • Task time tracking
  • Customizable work day settings
  • Daily planner
  • Online calendar
  • Mobile calendar
  • Learn more

Bitrix24 manuals are available at training.bitrix24.com. We also have a great YouTube channel that covers every aspect of Bitrix24 apps, from sales to planning to communications to document management. To download self hosted editions of Bitrix24 that can be installed on your own server and come with open source code access, please visit Bitrix24 Self Hosted page.

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