Best agile project management tools

Best agile project management tools
Ivan Pavlov
December 5, 2019
Last updated: January 15, 2020

Agile project management is extremely popular and widespread, yet it is not the simplest to begin with. If you are planning to use this methodology and want to manage your project successfully, then you are definitely in need of best agile tools. But while looking for such tools and software you may come across another difficulty: there are too many options to choose from. So how do you know the software you choose is actually the one which you need? The criteria for choosing an agile planning tool are simple: they can be clear for each team member, simple to use, suitable for working in a group as well as not too pricey. We suggest you a list of agile tools which are used successfully and flawlessly.


Table of content

  1. What kind of tools you need for agile development
  2. Best agile project management tools
  1. Final word

What kind of tools you need for agile development

There are several important elements that any agile project management software should possess. Nevertheless, while choosing an agile tool, you can set your own criteria additionally, as you only should consider the software which is convenient for you and your team of developers. In that case the interface plays an important role, as it allows to use all the functions more conveniently.

Otherwise, we suggest you a list of elements to look for in basic tools for agile:

You can also find out how well a certain tool integrates into the work with other tools, but that depends on your personal situation and the tools you generally use at work.

Top 8 best agile project management tools

Now we suggest to have a look at various project management tools which might help you decide which one to choose.

Bitrix24

Bitrix24

This agile project management software offers a platform with a wide range of tools for inter-team communication as well as collaborating with customers. While organizing your work process through Bitrix24 you can also track any interactions with a client, sort and store data, as well as generate reports which definitely saves you some time.

Basic tools for organizing developers’ work, scheduling meetings and setting deadlines is also present. Tasks can be assigned to specific workers, time spent completing a task is tracked which allows to adjust the processes if necessary.

Users can choose settings which allow to transfer all of the information from their website directly to CRM (Customer relationship management). This allows to store statistics about work and orders as well as create a feedback section.

In case communication with several people at the same time is required, it is possible to create group emails. All of your team members will be updated on the current issues. They can also follow a suggested schedule and attend meetings according to it.

Sales can be also tracked using Bitrix24. It is extremely easy to send invoices to customers and then be sure you can follow the whole transaction progress. To send an invoice directly to your client you only need basic information such as an email. At the same time, Bitrix24 is very convenient for sales managers, as it can be used to create a sales dashboard. It both includes the amount of deals won recently and reminders of those clients which have to be invoiced shortly. Such system also creates a rating of sales managers which motivates workers.

Various charts and tools are offered by Bitrix24 to schedule project work. It is both possible to visualize the basic plan and dependencies between tasks which allows developers to prioritize one of them before moving on to the others. It is also possible to separate a bigger task into a series of smaller assignments and follow the process step-by-step by creating a checklist. For communication with the workers various tools are suggested as well, starting from chats and emails and up to telephone integration.

Jira

Jira

Jira is another famous agile software development tool. It allows to manage all of the stages of software development, starting from the very beginning when the project is planned, through working on it which includes multiple smaller tasks and up to the moment when a product is released and handed down to a client. It is applicable to different agile project management techniques, whether you prefer Scrum or Kanban or even a hybrid methodology.

Such agile planning tools as Jira allow to have a full map of the development process on hand. Everything you have to do or what is in progress already can be added and monitored in the system. Each task is separated and can be managed by the worker who completes it himself. While creating a project plan, you can add user stories as well as break down the main task into smaller ones. All issues which arise over the process are tracked as well which allows to pay attention and find solutions timely.

Communication among team members is well-organized in Jira. It is possible to address the whole group of workers but also connect with a particular developer.

Additional tools which Jira suggest include the information from various business applications. Those can be used to make the work more efficient but also give developers more ideas and details on the sphere they are currently working in. Jira users also have a possibility to address a support team as well as support materials.

There is no specific gadget which is required if you want to use Jira. There is an software variation which is more convenient to use from a personal computer. But in case you don’t have one on hand you can login using a mobile application and keep on track with the whole project regardless of where you are.

Although it looks like an extremely attractive agile project software, Jira has several disadvantages as well:

  • It is complicated. You have to spend quite some time to get used to working with it properly. It is also not the easiest in terms of setup and might require specialists to install;
  • Jira is pricey. Even though big companies can afford paying the requested fee monthly, for smaller businesses and projects it might be a spending which is not worth the result.

But altogether is other requirements are met Jira is perfect for teamwork as it both enhances team communication and allows to prioritize and distribute tasks. Discovering issues is also available which is an extremely important feature as it allows to fix them timely and increases efficiency.

LeanKit

Leankit

Next on our list of top agile project management tools is LeanKit. It offers more of a visual approach which is based on Kanban system. It is suitable for businesses of various sizes regardless of the industry.

Lean principles which LeanKit supports allow to provide the environment where continuous advancements with the customer and developer value are implemented. At the same time LeanKit is a visual software with great project management potential as it gives the full overview of the current work situation.

The board suggested by LeanKit can easily be modified. It includes vertical and horizontal lanes which imply different processes:

  • Horizontally structured tasks happen parallelly. They involve several developers working on different tasks at the same time;
  • Vertical lanes include each step taken to complete the given task.

But as the process of working on a project continues and certain iterations have to be made you can change the layout of your board adding or deleting tasks and replacing them with the others. You can also reassign a task to a different worker. If needed, status of a task can be changed as well and if certain assignments are connected with each other, dependencies can also be visualized.

Including a simplistic board structure and the opportunity to give access to multiple members, LeanKit makes the whole work process more transparent and allows participants of different levels and departments to see the whole picture of the work.

Another useful tool project managers can find in LeanKit software is analytics. It is possible to track various metrics which overall represent the efficiency of the project. This allows to denote issues which are not so obvious and readjust working processes. In case a report has to be sent to a customer, it can also be generated using LeanKit. If you are using other project management software on your workplace it can be integrated, which means no data will be lost.

If you have a need to update your project but there is no laptop or personal computer nearby, you can enter LeanKit system using a mobile phone. Both mobile app and browser version are available so you can choose the most suitable option. It doesn’t matter what device you use to make changes - the status it updated at the same time and the whole team can see a new task or a message.

Kanbanize

kanbanize

Kanbanize is an agile software development tool which increases work productivity through creating a visual map of the working process. It is more than just a Kanban-style board as it also includes automatization of business processes and creates the environment for a productive and efficient developers’ work.

Except for a Kanban board which can be set exactly to the needs of your project and business automation tools, Kanbanize also offers analytical system which makes the work of a project manager easier as well as planning tools which optimize timelines. Various sides of project completion are tracked and the data is offered which is later on optimized and implemented into the work process.

It is also especially useful for cross-functional teams as it allows to create multiple simultaneous workflows. Daily and long-term activities can be scheduled using Kanbanize. Each of them can be represented by a simple task with clear requirements, as well as marked top priority and assigned to a particular worker. Dependencies between tasks are also manageable which allows developers to pay attention to the assignments in the necessary order.

As any other Kanban board, Kanbanize has Work In Progress limits. That means that workers are not overloaded with work and are not tempted by perform multiple tasks simultaneously. This means it is much more simple for them to pay enough attention to each task and complete it without bugs.

At the same time, the system allows great transparency among the team as well as in the company altogether. It is very simple for users to modify the work field, customize the amount of cards and Work in Progress limits.

Another important feature of Kanbanize is that it shows work and progress in real time. That means no more status updates are required from team members and therefore they can concentrate on the task completely. That also means it is much more easy to predict project delivery as well as plan the following stages of product completion. Only valuable work is done by developers which influences the final result.

If necessary, Kanbanize can be integrated with other tools your company works with. Those include Google Drive, Jira, Dropbox and the others. This is especially convenient for bigger companies with multiple departments which might use different software.

Active Collab

Activecollab

Another agile project management tool on our list is Active Collab. It is more affordable than other project management software but still has a lot to offer. Annual or monthly subscription can be chosen and the final price depends on the number of team members you work with, but altogether the price is generally lower.

Active Collab is a comprehensive agile software project management tool, as it offers a wide variety of possibilities for project managers, developers and even customers. It can be used for inter-team communication as well as addressing a customer, while tracking the data and creating reports at the same time.

The interface was created with the possibility to understand it intuitively in mind. That means even a user who has never come across a project management tool before can understand how to use Active Collab efficiently. As for experienced developers and project managers, they can just jump straight into the work process and have no issues integrating the system into it.

First and the most important, it is possible to set deadlines using Active Collab. That means each member of the team will be regularly updated on upcoming deadlines and top priority tasks. You can set a deadline for a certain upcoming event or a task which was specifically assigned to a person.

The system also allows communication between team members in a group or personally. Groups of users can also be subscribed to updates which makes it easier to communicate certain tasks as they are completed.

In case you want to improve the process of product development, but first need to discover the flaws of the working process, Active Collab offers various tools to track efficiency. Those include tracking time spent on completing certain tasks, as well as tracking expenses and other criteria which can be improved. All the information is automatically counted so project managers get access to the easy overview of all processes in the project.

If you are also looking for a platform to communicate with your client, Active Collab offers you to do it as well. Here it is not only about discussions and messaging, but also about payment. You can create invoices using Active Collab and send them directly to your customer’s email. Later on you can follow the process and find out if the invoice has already been paid. All the information about financial movements can be found in a corresponding section.

Pivotal Tracker

PivotalTraker

Another tool for agile project management is Pivotal Tracker. The tool is especially convenient for managing developers’ teams as well as encouraging team collaboration. The entire project is watched, monitored and analysed with the information being gathered and counted. It is possible to create tasks here and set deadlines for them, set daily tasks and split them into smaller assignments. Tasks can also be prioritized if something needs to be done as quickly as possible.

Stories are an important part of Pivotal Tracker. Those help to review customer’s requests in a form which is clear to vendors. It can also be an overview of the work already done with the aim for further discussion and tasks. Each story should include features, bugs and chores so that developers could have a full overview what they already have and what they need to achieve. Each story consists of points which have to be completed.

If it is not your first time working with Pivotal Tracker, you can estimate the time the team will need to complete a single task or a whole project. The system uses past experiences to calculate the approximate timeline. That means your customers will always get updates and can account on certain timelines from the moment a project starts.

Pivotal Tracker also offers project managers tools which allow to plan efficient work schedule for the next project. This also implies that the work is distributed evenly and no developers feel extreme pressure. It is also possible to separate each bigger task into smaller ones which makes them more manageable and increases productivity as smaller tasks are usually completed faster.

Your workspace can also be adjusted to your needs. In case you work with several projects, you can follow them in Pivotal Tracker, as a separate space is created for each of them while they are still extremely easy to manage.

Project managers also have access to visual analytics overview. Schemes and graphics show team efficiency as well as how healthy the work is organized. Those can be used to improve statistics and general processes of working on a product as well.

Other features of Pivotal Tracker which can be useful are notifications and mentions. Either if you want to address a whole group of developers or you need the attention of only one of them, you can choose to use one of these tools.

Asana

Asana

As many other tools for agile development, Asana is used to both organize the process of product creation, set tasks and communicate inside the team as well as with a customer. If you are a project manager who works with several projects at the same time it will be suitable for you as well as it allows to customize workflows. Asana is also applicable to a business of any size and regardless of the number of members in a team.

Working with Asana starts by mapping out a project and dividing it into stages. Simple cards are used which are marked with different colours depending on the stage your project is at the moment. This makes such process map extremely visual which makes it simple to understand for every participant. A simple system of columns is used in Asana which makes it relatable to many of the agile project management methodologies. Here you can decide yourself what kind of columns you need for your project. Those may include a To-Do List, Work in Progress, Backlog, Verification and, of course, Done.

If there are specific items which you need to find, you can filter tasks depending on your needs. For example, you can set a due date and filter all the tasks according to it. This is how you can see what needs to be done sooner and lead it to top priority.

You can also create a plan according to deadlines and dependencies. That being said, if you know that completion of certain tasks depends on previous completion of the others, you can link them together so that developers knew which to pay attention to. And if a task takes longer to be finished you can always edit the timeline with just a single click.

There is definitely a piece of work which can be tedious for any project manager. And that is counting statistics. Such data actually allows to improve the processes of product development, but at the same time takes a lot of time. With Asana such work is done automatically and the data can be found in the corresponding section which means there is no longer a need to do this manually. You can also see how busy your workers are currently and readjust the flow so that the work is distributed evenly.

Asana is also available for any kind of device you use. Whether you connect with your team through a personal computer or a laptop or you prefer to use a tablet, Asana is always available. And even if you don’t have a chance to use a computer, you can always keep in touch using a phone regardless of its operational system.

Axosoft

Axosoft

Axosoft is an agile project management software represented by a spotlessly developed platform. It is both used in smaller businesses and corporations to keep track on projects and work processes as well as generally organize the workers.

Working with Axosoft gives a great overview of a whole project. After working in a system and getting detailed information about the efficiency of a previous project, managers can adjust the work in a team according to members’ capacities and general information about the workflow.

Axosoft takes a Kanban board as a base for organizing project map. It includes cards which both consist of the information about a specific task and the details about its current status. The system also uses different colours which only makes the board more visual. Cards can be dragged and dropped from one column to another representing the whole process of working on a task.

Another feature which is extremely helpful to project managers is the ability to see Daily Scrum. It represents the progress the team had over the previous day and, if tracked regularly, allows to adjust the work depending on the issues and necessary iterations. With such system project managers are also able to estimate probable delivery time.

Axosoft tools can be used for various purposes. Except for solely planning and monitoring the project, they allow to handle documents, write and create reports as well as encourage team communication and collaboration. The dashboard allows to leave comments and references while working on a task which means no details will be forgotten.

If any other software is used in your office, you can integrate Axosoft with it. Both other communication and organization tools are allowed which makes it extremely convenient to transfer data if necessary. That means you can also reply to emails and create mailings reaching multiple people at the same time.

Another feature offered by Axosoft is availability from any device you have. While generally people prefer to work with personal computers and laptops, sometimes you might not have one on hand, being with your phone or tablet instead. In that case you can use an browser version of Axosoft as well as download an app. The latter can be installed into any operational system, be it iOS or Android, which allows to always keep on track with your team.

A final word

These are just several of the best agile project management tools. Those can help you implement agile methodology into your current project or just make your work easier in case you are not satisfied with your current choice of an agile project management tool. In this list we gathered various tools which are suitable for different methodologies implementing agile as well as those which have different prices and qualities. This way we wanted to make sure every company manages to find a perfect solution for the case and improve work quality with the aim to both satisfy their workers and customers.

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