Best free shared to-do list

#1 Free Team To-Do App

To-do lists are great. But group to-do lists are hard to do right (almost all solo to-do apps fail miserably in team settings). Meet Bitrix24, one of the most popular free team to-do list applications used by over 6 million organizations worldwide. And after the Fall 2019 update, Bitrix24 To-Do Checklists got even better. 

What makes Bitrix24 shared to-dos so special, other than the fact that you can create an unlimited number of checklists online or on your mobile app for a team of up to 12 users? 

First, Nested To-Do Lists. Yep, there are only two apps in the world that do nested checklists in tasks, and Bitrix24 is one of them. Second, you can have as many different responsible people for your to-do list, as necessary. It can be two, or it can be 20. Each item has its own responsibility. Third, you can attach files to each to-do item. It could be documents, images or videos – whatever you need. Again, not many to-do apps, paid or free, support attachments. And yes, reminders are available as well.

Last, but not least, Bitrix24 combines features of to-do app, task tracker and full featured project management. You can switch from to-do checklist to Kanban board to Gantt chart with just one click. Bitrix24 comes with powerful Task Reports and Workload Planning. This means you can easily see who is doing what, who is currently available for a task and how good each team member is at finishing their tasks on time (aka Efficiency reports).

Bitrix24 is available online, iOS and Android devices. If you are ready to try one of the world’s best shared todo apps, register your free Bitrix24 account today and invite your team members.

* Please note that the information may have changed since the publication. For current prices and features please visit Bitrix24 pricing page.

P.S. If you share this page in Facebook or Twitter with hashtag #bitrix24, you'll automatically get a chance to win a 12-month subscription for Bitrix24 Professional ($2400/yr value)

Basic features

  • Free for small businesses (12 users)
  • 5 GB online storage included
  • Unlimited users
  • Unlimited teams
  • Unlimited tasks and subtasks
  • Document management
  • Calendars and scheduling
  • Time tracking
  • API, open source code, mobile apps
  • Learn more

Task management for business

  • Personal tasks
  • Group tasks
  • Task templates
  • Task delegation
  • Task reports
  • Task to calendar
  • Task time tracking
  • Gantt chart
  • Learn more

Project management

Projects in Bitrix24 are unlimited, come with Gantt charts and employee workload planning, which lets you allocate specific number of hours and employees to a project and track time spent on it. There are different roles in Bitrix24 when it comes to projects, as you may control task set by you, assist someone or simply be an observer for a task that you neither set, nor is responsible for completing. Task counters show your project progress and if you are in danger of falling behind the deadline.

Time and planning

Don't you hate when project management vendors don't include time tracking tools into their solutions as if time doesn't matter? We certainly do. That's we've added an option to track time spent on each task, mandatory clock-in and clock-out, if necessary, flexible workday settings, daily todos, time reporting and other time management tools. Oh, and don't forget about personal, group and shared calendars that are available to you free of charge.

Project collaboration

Projects involve many people and you need collaboration tools that work for your co-workers and external users, such as clients or contactors, alike. Sometimes you need to hold online meeting or a workgroup discussion or reach someone who's available only via mobile phone. Bitrix24 does all that and more. No other project management vendor offers you as many social collaboration tools as we do. Your own private social network, employee directory, activity stream, comments, likes, tags, mentions - if you want it, we've got it.

Bitrix24 manuals are available at We also have a great YouTube channel that covers every aspect of Bitrix24 apps, from sales to planning to communications to document management. To download self hosted editions of Bitrix24 that can be installed on your own server and come with open source code access, please visit Bitrix24 Self Hosted page.

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