Employee Directory Software

Have you ever wasted half a day going from department to department looking for the person you need? Say goodbye to the wild goose chases with Bitrix24’s employee directory tool. One place for all the staff in your entire company, so you can turn that lost time into blissful productivity.

Get each employee to fill in their own profile with their role, department, and even their hobbies, and get in touch via email, instant messenger, or a video call. With a search bar, departmental structures, and unlimited divisions for different offices, you can customize the organization to suit your company.

What is an employee directory?

An employee directory is much like a phone book (if you can remember what they are). It is a central hub where every employee can find the name, role, contact details, and more for all of their colleagues. With a small amount of effort in the short term, it can streamline all your collaborative work and save you time in the long run.

The best employee directory software for businesses is stored on the cloud and connects with your other apps. Bitrix24’s all-in-one business tool gives you a super user-friendly online employee directory with a range of communication tools and all your HR processes to keep everything you need in one place.

Find your colleagues in a flash

As your organization grows, it gets harder and harder to keep up with the who’s who. With Bitrix24’s searchable employee directory, you can type in a name, department, or role and get your results in no time. But what happens if you can’t remember how to spell a name? Bitrix24 takes over with its autosuggest function, so even in a sea of 10,000 employees, you can quickly narrow it down to a name.

If you don’t know names, no problem. You can set filters to narrow your search down to a position, department, or expertise and find who you need that way.

Check availability and get in touch

When you’re viewing someone’s profile, you can see whether they’re online or offline, so you can choose a convenient time to send a message. If you’re planning on setting up a meeting, you can also access other peoples’ calendars and see their availability. Then with just one click in the calendar app, you’re good to go.

At Bitrix24, we combine our employee directory software with all kinds of communication features, from instant messaging and email, to phone calls and video calls. So whether it’s just a quick message about a project you're working on or a department-wide meeting, you’ve got the tools you need.

Keep records of contacts beyond your office

If you have multiple offices, you can create workgroups specific to each office, as well as the overall company database. This helps you funnel only the relevant news to each office and prevents an information overload.

But it’s not just your colleagues you need to contact. Bitrix24’s employee directory software allows you to add third parties, such as clients, partners, freelancers, and service providers. Obviously, you don’t want external contacts to see your inner workings, so they will only be able to see the workgroups they are a part of.

Set specialist workgroups — even social ones

Create workgroups for specific projects and keep irrelevant information off the general activity streams. This is ideal for creating department-specific teams, or even just keeping private items away from prying eyes.

But it doesn’t have to be limited to work-related topics. Group your hiking fans together so they can make weekend plans and build their cross-departmental bonds. Using your employee directory software in this way doubles as an internal social media, with each member getting notifications from each update. You can even upload files, plan events on calendars and assign tasks — like your company-wide intranet, just smaller.

Streamline onboarding

Make updating your employee directory application part of your onboarding process and seamlessly integrate your new recruits. Get new team members to update their customizable employee profile in the directory and show them around the database so they know who they’ll be working with. By adding personal touches like favorite hobbies, you can add a bit of personality behind their photo which will help them integrate and adapt to the company culture.

With the staff change timeline, you not only get updates when colleagues join and leave, but a record you can consult whenever you need to.

Integrate your current directory with Bitrix24

If you’ve already got an employee directory with another app, you can upload all your users automatically from a LDAP or CSV file. This way you save yourself the arduous, time-consuming task of manual uploads and get straight to the good stuff.

Similarly, you can integrate Bitrix24 with Active Directory and have a synchronized, up-to-date system. Whenever you have a hire or a dismissal in your Active Directory, Bitrix24 will be updated. You can even use a single sign-on with AD/LDAP so your users will be automatically signed into Bitrix24.

Install your directory on all devices

Bitrix24’s employee directory software is all about efficiency, but it's not just searching for your colleagues that makes it so convenient. With compatibility for both Mac and Windows, you don’t have to worry about which system you use.

Similarly, nothing could be worse than needing to contact someone urgently while you’re not at your desk. With the iOS and Android apps, you can easily consult your directory on the go.

Of course, one of the practical benefits of your phone is getting notifications for updates, and this works for the directory, your calendar, and all your communication tools.

Set up your directory today!

Bitrix24’s employee directory software excels because of its huge array of features, flexible compatibility, and integration with all the other incredible tools that come with the package.

With so many tools together, it’s no wonder over 9,000,000 companies already rely on Bitrix24 for all their business needs. Whether you’re a company of 10 or 10,000, our online employee directory will help you increase your productivity and cut out a lot of frustration. Sign up for free today and discover how Bitrix24 can take your company to the next level.

* Please note that the information may have changed since the publication. For current prices and features please visit Bitrix24 pricing page.