How to Run Your Weekly Team Meeting

There are plenty of reasons why the way you handle your team meetings is important. It can be a brainstorming or strategy session, a project progress discussion or even a daily briefing, its results still have a crucial impact on your company's performance.

Using Bitrix24 to Run Your Weekly Team Meeting

A properly designed team meeting agenda incorporates many elements, including updates, metrics, highlights, priorities, feedback, roadblocks, and even icebreakers. With Bitrix24 you will have more than 35 integrated tools at your disposal to merge these components into a cohesive plan. This software is as functional as Google Docs, so you can get really creative with the available templates or create one that will best fit your requirements. Plus, its collaboration, communication, task & project management, HR & CRM capabilities are available in one click, which makes the process of planning, organizing, and implementing the whole event much easier.

9+ million organizations already use Bitrix24 software to successfully plan their team meeting agenda. You can register and join this community of happy teams now in a few clicks.

Bitrix24 online standard package solutions for designing and implementing your team meeting agenda are free. But if you're looking for enhanced capabilities, you should check premium offers or additional features. You can find the list of plans available on the Bitrix24 pricing plan page and choose the one that suits your approach to planning the most.

Do not miss the excellent opportunity to gain free access to Bitrix24 Professional ($2400 per year). All you need to do is share this page with your friends on Facebook or Twitter with the hashtag #bitrix24 and see if the odds are in your favor.


Engagement & Gaining Trust

  • It is important to create an atmosphere in which each team member can feel confident and comfortable right from the start. In this case, people are more inclined to get involved and contribute to the cause more willingly.

  • Bitrix24 communication tools allow you to add various icebreakers to your team meeting agenda. If you're holding the session remotely, send something entertaining to the group chat and count how many likes and comments you'll get from your coworkers, or address them directly via videoconference. You can also attach some funny picture or an interesting fact to your presentation. It would catch the audience's attention and generate a positive vibe.


Reports & Feedback

  • Updates, metrics, highlights and roadblocks are vital to a team meeting agenda because they determine at what stage of implementing strategic purposes your company is. Bitrix24 offers a wide range of reporting and analyzing instruments. It shows employees' profiles and company structure, allows you to track time spent on accomplishing the tasks, calculates absence, leaves, and workday duration. If you need advanced analysis, you can create an efficiency report, Gantt, burn/burn down charts, Kanban boards, and checklists.

  • Receiving feedback from your team is a sign that you're the type of leader that values opinions and is open to suggestions. Plus, your employees might actually bring some valid notes to the table. However, you should remember that constructive criticism of someone's professional performance in front of the group is acceptable, but it's better to leave comments on personal behavior for a private talk. If it's an online session, allow them to speak via chats, or video/audio calls & conferences. They can also share pictures, videos, and documents to prove their point.


Plans & Ideas

  • As soon as you assessed what has already been done, it's time to proceed with defining your future actions.

  • Generate and modify task sequences, delegate responsibilities, assign roles & resources.

  • Visualize frameworks with customizable schemes and maps.

  • Bounce ideas and brainstorm tactics via chats, conferences, and calls.


Discussions & Communication

  • Of course, it is essential that your colleagues have an opportunity to get involved on every step of the session. Hence, don't forget to add time for this to all the sections of your team meeting agenda.

  • With Bitrix24's enhanced collaboration tools, all the participants with granted access, including employees, clients, and partners, can contribute to the meeting, share data, and express their opinions with likes and comments, for example.

  • In addition, when it comes to the communication process, it is always useful to recap major points of the meetings with your team. If you include this in your agenda, you can confirm that everyone is on the same page and has a clear vision of tasks, responsibilities, and frameworks. In case of confusion, you can deal with misunderstandings right away, so it doesn't interfere with your workflow in the future.


Motivation & Encouragement

  • Obviously, maintaining team spirit is a significant part of such gatherings. Of course, Bitrix24 provides you with multiple solutions to support your coworkers and show them that you value their input. Besides traditional motivational speech, you can use plenty of other tools to express your gratitude, including likes and appreciation badges.

  • Still, being a leader doesn't imply that you are the only one who can inspire a team. Incorporating such sections as shoutouts and lightning talks (demos) into your team meeting agenda provides your colleagues with the platform to publically present the result of their hard work, acknowledge their achievements, and celebrate each other's successes. With this approach, your employees won't be afraid of speaking and sharing with the group because they respect each other and are eager to show their support. Don't miss this opportunity to strengthen connections between your teammates, Bitrix24 contains many communication features to do this.


Flawless Meetings In Any Circumstances

Manage your meetings without being dependent on time or location with Bitrix24 desktop and mobile solutions:

  • Windows/Mac

  • Android/iOS.


Learn More About Bitrix24 and Take Your Team Meetings to the Next Level

With our detailed and thorough manuals, you will never get lost and confused because it offers solutions to every problem that might occur. If you want to get visual confirmation of Bitrix24's efficiency, usability, and functionality, visit the YouTube channel of our knowledgeable team. In addition, advanced users might appreciate our self-hosted editions developed for the companies that prefer to run the applications on their servers and have code access to modify the software.

* Please note that the information may have changed since the publication. For current prices and features please visit Bitrix24 pricing page.

P.S. If you share this page in Facebook or Twitter with hashtag #bitrix24, you'll automatically get a chance to win a 12-month subscription for Bitrix24 Professional ($2400/yr value)

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For more information about Bitrix24, head over to our training courses. We also have a great YouTube channel that covers every aspect of Bitrix24, from sales and planning to document management and company internal communication tools. To download the self-hosted edition of Bitrix24 that can be installed on your own server and give you access to open source code, please visit the Bitrix24 Self-Hosted page.

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