Employee Management System: Everything You Need to Know

An employee management system is intended to organize HR and other departments' work processes. It usually includes such features as comprehensive employee databases, work time tracking, custom access levels, and reporting.

It is important to find an employee management system that would meet the needs of your business. In any case, it should provide basic HR functions.

The main benefit of this system is that it helps reduce the workload on HR departments and focus on other essential work. Automating recurring and administrative tasks spares much time that can be invested in growing your business.

The amount of time spent on accomplishing tasks might significantly differ among employees. So using an employee management system solution allows you to gain clarity on how to better organize their work processes.

The time tracking feature also comes in handy when you need to agree on budgets with your customers. You can provide the exact amount of time spent on each task. This factor should be considered when you are setting prices for your work.

Having an efficient employee management system at your disposal allows you to keep employee and customer databases and project data in a single source. A reliable program should also provide data security.

When you are working with lots of files, there is a chance that some documents will get lost. Using an effective employee management system lets you keep track of all your files in a centralized location. It significantly reduces the risk of data loss.

Introducing this software to your company can help you encourage your workers to put their best effort into their work. It often provides a set of tools intended to foster engagement and collaboration.

Top software usually includes invoicing and payroll services, which allows you to pay your employees using the program.

Bitrix24 offers the best employee management system that helps make work processes so much easier. The company provides self-hosted and cloud versions. The basic cloud-based version includes a range of features that you can use for free.

Employee directory

The Bitrix24 employee management system provides you with an opportunity to create a comprehensive employee directory. It contains various search filters, which makes it easy to quickly find any person.

The profiles are filled out and edited by employees themselves. They receive access only to their personal information while their access to sensitive company data remains restricted. It significantly reduces the burden on HR departments.

The directory has an indicator showing whether a person is online or offline. You can send messages to your colleagues, start group chats or video calls.

Time tracking

With the Bitrix24 employee management system, HR specialists can track the working time of each employee. Consequently, it is easy to see who is doing what during their workday. It helps measure your team productivity and take appropriate action if needed.

The program also allows you to view the amount of time spent on each task, so you can set appropriate prices for your work.

Reporting

When your data is kept in one centralized location, it is easy to compile HR reports. The best part is that the report building engine can do it for you.

Absence management

The system provides an absence chart, so you can always see who is absent and for what reason. It tracks attendance using clock-in and clock-out functions. This data is a part of HR reports. So it allows you to regularly analyze efficiency and productivity.

Employee engagement

If you wish to increase your team productivity, you should keep your employees motivated. The Bitrix24 employee management system offers a range of tools that help your team members engage and actively communicate.

Use stress level management, milestone notifications, appreciation badges, goal setting, real-time communication apps, and more to keep your employees interested in their work.

Recruitment and onboarding

The system helps simplify recruitment and onboarding processes. HR managers can use custom fields to create candidate profiles that contain such information as contact details, education, experience, interview feedback, etc. There is no need to write new texts every time you have to send reminders about upcoming events. Using a range of preset templates can help save much time and effort.

Creating company knowledge bases allows your new employees to find everything they need to know to perform well at work.

Communication apps

Multiple communication apps allow teams to interact in real-time and keep the history of all discussions in a single system. You can send messages, start personal or group chats, and conduct video conferences to always stay connected.

If you are interested in our employee management system, visit our channel on YouTube. It provides a variety of useful videos. If you wish to test the self-hosted version out, please download it.

* Please note that the information may have changed since the publication. For current prices and features please visit Bitrix24 pricing page.