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Hybrid Work Model Best Practices

Hybrid Work Model Best Practices
Bitrix24 Team
June 17, 2022
Last updated: June 17, 2022

Practice is necessary to ace anything. There is always a learning curve involved in excelling at a sport, becoming a better tactician, or mastering an artistic expression. Implementing a hybrid work model has the same implication. Job performance, real estate cost reductions, and workplace contentment are just a few of the advantages of this flexible work style.

However, embracing hybrid work, like any big organizational shift, can result in a drop in professional experience, retention, and production if you are not cautious. You must create a workspace where people desire to devote their time if you want to realize the positive impacts of this flexible work paradigm. To help you decide better, here are some of the hybrid work model best practices. 

1. Get regular input from employees

To make hybrid work a success, you must listen to your employees. Maintain open lines of communication with your employees as you consider improvements to the work environment that may affect them. In an ideal world, the adjustments you make will benefit both your company and its people.

When creating workplace schedules, for instance, you should consider your colleagues' perspectives. From their viewpoint, one of the most significant benefits of the hybrid work model is the increased freedom in how and where they work. Nevertheless, if their timetables do not meet their requirements, what might have been a gain could become a disadvantage.

Take into account forming a cross-functional workspace group with members from employees. In such a manner, you will have numerous staff opinions when making decisions. Having multiple methods for getting employee input is a smart idea. Employees will be able to provide comments as they implement changes in the workplace, allowing you to enhance your initiatives over time. 

2. Respect everyone's degree of comfort

Your workplace is just as good as the people who show up every day. Ensure you are managing with a people-first approach before enforcing any rules or implementing a new policy. That means leadership with respect and compassion in a hybrid society should be reflected in a company's way of work. Some people will find it difficult to return to work 5 days per week. Physical health is important, but mental state and psychological safety are as important.

Make it a habit to check in with your teammates frequently. Inquire if there are any approaches you and senior management may assist in the establishment of that foundation of security and comfort. You might discover issues with diversity, equity, and inclusiveness that transcend beyond hybrid work. All of these topics are crucial for long-term success moving ahead. As a leader, the smartest way you can do is to listen and then act upon it. 

3. Keep in touch with your team

Communication is essential for work from a home hybrid model to function. Despite this, most businesses lack a long-term internal communications plan. This could explain why many businesses struggled to transition from traditional work models to hybrid working models post COVID.

Implementing a mixed work paradigm will almost certainly necessitate decisions that will affect all or some of your employees. It is your role as a workforce leader to keep your employees informed about what is going on at work in the face of larger organizational changes. It is critical to understand who will be affected by these choices, and also how and when you will inform them. Your communication plan should include:

  • Who is your target audience?

  • What will be your message to them?

  • What communication channels will you use?

It is indeed a good idea to conduct a pre-mortem involving workplace stakeholders to anticipate any issues that may surface after you carry out any materials. This will guarantee that your staff can respond quickly to any inquiries or complaints that may arise. 

4. Identify the appropriate space types

Maximizing most of the physical space is one of the main issues firms have when it comes to hybrid work. Working environments that are poorly maintained and managed can feel empty. Employees may become less motivated to work on-site as a result.

Corporate managers can address this by implementing the appropriate space types—an environment that inspires, engages, and empowers people. On this are three different types of spaces you could use in your office:

  • Assigned spaces - Individual and personal areas, such as cubicles, desks, and offices.

  • Hot desk spaces - These are areas where staff can reserve a desk for the day.

  • Informal meeting spaces - These are areas where employees can interact and relax informally.

When designing your workspace, consider employee safety in mind. Make sure that adequate social distancing protocols, such as desk distance and capacity limitations, are in place. You can also utilize visitor management monitoring to keep track of who is coming when they are coming, and why they are coming. 

5. Provide a constant experience

Another disadvantage of the hybrid working model post COVID is that distant workers are more likely to be treated as second-class citizens. Companies should make every effort to provide distant and in-office employees with the same experience by establishing norms that promote online communication over in-person communication.

Conferences and gatherings should be planned with remote employees in account. Rather than cramming everyone into a conference room and having remote employees attend via a screen off to the side, everybody should be able to participate in the meeting from their desktop or laptop. In this manner, remote workers will not be afraid to speak up or contribute.

Companies with a hybrid work model are much less prone to have problems occur from distant staff not being informed of specific talks or decisions made in person by transferring most interaction to online instead of in person. Emphasizing online-first communication is a straightforward move that provides a hybrid workspace with a slew of advantages. 


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6. Look for strategies to gratify both on-site and remote personnel

When people are at work, they need to be able to enjoy themselves. Employees may have most of the tools they necessarily need to equip to complete their work at home, but the workplace must have a unique extra factor to persuade them to return on a consistent schedule. Simultaneously, the goal of a hybrid work model is to give workers the option of working from home on some days. It is critical to keep your employees informed about what is going on at work when they are not on-site.

Several ideas for how your team can go about accomplishing these include organizing activities that involve remote employees at the office. For illustration, a virtual singing contest, inviting an external guest speaker, or laid back party times are all possibilities. You can also encourage people to participate in a daily photo challenge or a daily trivia questions game. These types of activities are simple to participate in regardless of the location. Another idea is to add drink outlets throughout the office to excite on-site personnel by allowing them to assist themselves with tea and coffee. This should help to promote interactions between staff who do not normally work together.

These may appear to be minor steps, but taken collectively, they contribute to a more humane workplace environment. Therefore, that is crucial for getting folks interested in what is occurring at work. 

7. Collaborate with HR and IT to guarantee that workplace technology runs smoothly

Work collaboratively with your firm's HR and IT teams to assure you are generating the proper improvements. HR should be aware of the devices that employees require to be efficient while on the job. IT will ensure that people's systems are capable of supporting the communication links required for hybrid work. They will additionally assist your business in properly sizing its investments so that you do not end up with tech debt as you perfect your blended workplace tech stack. By doing so, you can also ensure that you have maximized the benefits of the hybrid work model.

It is simple to over-invest in workplace tech trends when transitioning to a new way of working. Any organization can strike the appropriate balance between embracing solutions that your staff is enthused about and avoiding needless investments in technologies that no one desires or requires by collaborating with IT and HR. 

8. In your new digital domain, discover methods to re-emphasize a company’s core values

Several experts identified the issue organizations had in developing a successful culture in prior years as guaranteeing that their core values were indeed experienced in the aisles, not merely inscribed on the walls. This problem may be characterized in a hybrid workforce setting as getting your values further than the hallways and boundaries and establishing these are intertwined with your joint virtual environment.

Owners and leaders will be required to develop innovative means to constantly communicate these principles, particularly to those who began their careers remotely and thus lack the background that their more entrenched colleagues may have. Providing exemplars of online activity that show each value can help employees comprehend the goalposts.

Managers must also begin to understand how to recognize, reward, and encourage value-driven conduct in digital environments. One method to accomplish this is to create open channels where management and even employees may publicly acknowledge when a staff member is demonstrating core values, ensuring that good work is never overlooked. One way to pull it off is by taking advantage of management software existing today. For a hassle-free utilization of such software, turn to Bitrix24 for it has a precise and thorough range of functions. Sign up today!

FAQ


What is a hybrid work model?

A hybrid work model is one in which an employee's schedule includes both in-office and remote work. Employees have the option of working from home on occasion and coming into the office in other scenarios. There isn't a hybrid model that fits everyone. Each organization creates a work from home hybrid model depending on the company's needs as well as the demands of particular employees.

How to make the hybrid workforce model work?

  • Engage with the appropriate leaders. 
  • Prioritize the health and safety of the employees. 
  • Establish an innovative safety-focused hybrid position. 
  • Adopt a hybrid work policy. 
  • HR policies and processes should be updated. 
  • Stress reduction and mental health should be supported by the organization. 
  • Give both onsite and remote staff the same status.
  • Make a plan for team collaboration. 
  • Rebuild the company's workspace. 
  • Make it possible for employees to interact. 
  • Prepare to change your hybrid workforce strategy.


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